Professional Beverage Systems Privacy Policy
Effective Date: April 10, 2025
1. Introduction
Professional Beverage Systems ("PBS", "Company," "we," "us," or "our"), located in Minnesota, is committed to protecting the privacy and security of personal information. This Privacy Policy describes how we collect, use, process, and disclose personal information, particularly concerning our employees and individuals who interact with our services, including our messaging programs. We are committed to ensuring that your privacy is protected in accordance with applicable laws and regulations.
2. Scope
This policy applies to:
Current, former, and prospective employees of Professional Beverage Systems.
Customers, clients, and other individuals who interact with our services, website, or communications, including those who opt-in to receive text messages from us.
3. Information We Collect
We may collect various types of personal information, including but not limited to:
Employee Information:
Personal Identifiers: Name, address, email address, phone number, date of birth, Social Security number (or equivalent identifier), driver's license number.
Employment Details: Job title, work location, employment history, performance evaluations, disciplinary records, training records, hours worked.
Financial Information: Bank account details (for payroll), salary, benefits information, tax information.
Emergency Contact Information: Names and phone numbers of designated emergency contacts.
Other information required for HR administration, compliance, and employment purposes.
Customer and User Information:
Contact Information: Name, email address, phone number, business address.
Communication Information: Records of communications, including emails and messages sent via our messaging services.
Service Information: Details regarding services requested or provided.
Mobile Phone Numbers for Messaging Services: We specifically collect mobile phone numbers when individuals explicitly opt-in to receive communications from us via SMS/text message.
4. How We Use Your Information
We use the personal information we collect for various purposes, including:
Employee Information:
Human Resources Management: Managing recruitment, employment contracts, payroll, benefits administration, performance management, training, disciplinary actions, and termination processes.
Internal Communications: Allocating work order and job information, communicating important company updates, policies, and procedures.
Compliance: Fulfilling legal, regulatory, and tax obligations (e.g., reporting to government agencies).
Safety and Security: Ensuring workplace safety and managing emergency situations.
Customer and User Information:
Providing Services: Delivering, managing, and improving the beverage system services we offer.
Communication: Responding to inquiries, providing customer support, sending service-related notifications, and delivering messages through our opt-in programs.
Business Operations: Billing, account management, internal analysis, and record-keeping.
Mobile Phone Numbers for Messaging Services:
To send transactional messages, work order and job allocations, service updates, appointment reminders, or promotional communications that you have explicitly consented to receive via SMS/text message.
5. Sharing and Disclosure of Information
We respect the confidentiality of your personal information and limit its disclosure.
General Principle: We do not sell your personal information.
Employee Information: Access to employee personal information is restricted to authorized personnel within Professional Beverage Systems who require it for legitimate business purposes (e.g., HR, Payroll, Management). We may share employee information with:
Third-party service providers acting on our behalf (e.g., payroll processors, benefits administrators, IT service providers), under strict confidentiality agreements.
Government authorities or regulatory bodies as required by law or legal process.
Legal counsel or other professional advisors as necessary.
Mobile Phone Numbers for Messaging Services:
Crucially, mobile phone numbers provided by individuals to opt-in to our messaging services will NOT be shared with or sold to unaffiliated third parties or affiliates for their marketing or promotional purposes.
We may share your mobile phone number with trusted third-party service providers or subcontractors (e.g., messaging platform providers, communication service vendors) solely for the purpose of facilitating the delivery of the messages or services provided by Professional Beverage Systems. These providers are contractually obligated to protect your information and use it only for the services they provide to us.
Other Disclosures: We may also disclose personal information if required by law, court order, or other legal processes, or in the event of a merger, acquisition, or sale of company assets (where data would be transferred under confidentiality obligations).
6. Data Security
We implement reasonable administrative, technical, and physical security measures designed to protect personal information from unauthorized access, use, disclosure, alteration, or destruction. However, no method of transmission over the internet or electronic storage is 100% secure.
7. Data Retention
We retain personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law (e.g., for legal, tax, or regulatory reasons). Employee records are retained in accordance with applicable labor laws and internal record retention policies.
8. Your Rights
Depending on applicable laws, you may have certain rights regarding your personal information. Employees typically have the right to access and review certain personnel records as provided by Minnesota law and company policy. To inquire about your rights or review your information, please contact Julie Frovik or the designated contact below.
9. Changes to This Privacy Policy
We reserve the right to update this Privacy Policy from time to time. Any changes will be effective immediately upon posting the revised policy. For significant changes, we will notify employees through internal channels and may notify other users via our website or direct communication. We encourage you to review this policy periodically.
10. Contact Us
If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at: Professional Beverage Systems 6935 146th St W B, Apple Valley, MN 55124, United States | 952-891-2077 | info@probeverage.com
